Position:     Permit Technician – Division of Fire Prevention
Supervisor:     Fire Marshal
Division:     Fire Prevention
FLSA Status:     Non-exempt
Effective Date:     January 2024
Salary Range:    $55,000.00 – $65,000.00 (DOQ)

This Job Description is established by the South Adams County Fire Protection District (“District”) to outline the basic requirements, duties, and general responsibilities of the Permit Technician position, and is written to complement the District’s Policy Manual and Standard Operating Guidelines.

The headings in this Job Description are for reference only and shall not affect its interpretation.

Position Summary:

The Permit Technician is responsible for the professional and efficient management of the building construction and operational permit program, Fire Prevention’s portion of the website, backs-up the Administrative Assistant for Fire Prevention, and as well as a variety of clerical duties that support administrative services, information and referral and the operation and presentation of a professional office.

Immediate Supervisor:

The Permit Technician reports to the Fire Marshal.

Supervisory Responsibility:

None

Primary Duties and Responsibilities:

The following duties are an overview of the primary duties and responsibilities of the Permit Technician and should not be considered an all-inclusive list.

1.    Demonstrate a comprehensive knowledge of the District’s rules, policies and procedures that pertain to the Administration Division specifically and the District generally, including but not limited to the rules, policies and procedures contained in the District’s Policy Manual, Payroll Procedures Manual and Standard Operating Guidelines.

2.    Promptly, accurately, professionally, and courteously receive and direct all telephone calls and visitors.

3.    Operate multi-line telephones and direct questions to the appropriate person or Division.

4.    Perform general office duties including but not limited to mail handling, typing, proofreading, filing, copying, collating, and data entry.

5.    Sign for deliveries when necessary and notify recipients.

6.    Performs processing, invoicing, accepting payments, completes required data inputting, and prepares reports as directed for the construction and operational permit programs.

7.    Performs processing, completes required data inputting into Knox Connect Software, and manages the programming of Knox Box equipment.

8.    Maintains Fire Prevention’s web pages on the District’s website.

9.    At the direction of the Deputy Fire Marshal or Division Chief of Fire Prevention/Fire Marshal attends meetings and compiles notes.

10.    Acts as a substitute for the Administrative Assistant of Fire Prevention by processing, invoicing, accepting payments, completing required data inputting, and preparing reports for fire and emergency services impact fees, open records requests, and rescue billing.

11.    Acts as a substitute for the Administrative Assistant of Fire Prevention setting up and maintaining schedules for Headquarters’ meeting and conference rooms.

12.    At the direction of the Deputy Fire Marshal or Division Chief of Fire Prevention/Fire Marshal assist the Fire Prevention Division in the field.

13.    Respect confidentiality in discussing organizational matters.

14.    Develop and maintain positive, effective working relationships with District employees, volunteers, retirees, reserves, residents, other governmental entities, and the community.

15.    Maintain positive and constructive written and oral communication skills at all times.

16.    Works well in a progressive, team-oriented environment.

17.    Provides excellent service to the community.

18.    Have a positive attitude and be a self-starter.

19.    Promotes a positive, professional image of the District at all times.

20.    Performs other duties as may be assigned from time to time.

Minimum Qualifications and Certification Requirements:

1.    Possess a high school diploma or G.E.D.

2.    International Code Council certification as permit technician or obtain within one year of employment.

3.    Knowledge of computer software used to complete assigned projects.

4.    Ability to operate a variety of office equipment, including a computer, copier, fax machine, calculator, postage equipment, and multi-line phone.

5.    Ability to consistently and accurately multi-task and prioritize duties and projects.

6.    Ability to read, write, speak, and understand the English language at a level adequate to perform the duties of the position.  Proficiency in speaking and writing Spanish is preferred.

Work Environment and Physical Requirements:

1.    This position will involve sedentary administrative work in an office environment, and when necessary, field work which will require work in a variety of locations and conditions.

2.    Use of sensory activities, such as talking, seeing, and hearing, will be required frequently.

3.    This position requires the ability to sit for extended periods, and frequent pushing, pulling, pinching, gripping, reaching over head, reaching away from body, and repetitive motions. Standing, walking, kneeling, stooping, bending, lifting, and squatting also will be required as necessary to perform the duties of the position.

4.    Work may involve periods of high mental and/or emotional stress.

5.    Position requires ability to frequently lift/move objects of up to 10 pounds in weight, and occasionally lift/move objects of up to twenty-five (25) pounds in weight.

6.    Position requires close vision and the ability to adjust focus.

 

The district offers a generous benefits package including but not limited to the following:
•    Vacation
•    Sick Leave
•    Medical, Dental and Vision Insurance
•    A robust pension plan through FPPA
•    96 hours of paid holidays annually – pro-rated (line personnel)
•    13 paid holidays (administrative personnel)
•    Education Reimbursement
•    Post-Employment Health Plan